Emergency Response Flood effected area of Quetta.
Free medical Camps (Lasbela, Noshki, Pishin)
Procurement of Medicine, Equipment, Hiring of Vehicle,

Ensure that all procurements are in compliance with the policy and procedures of IHS; Perform procurement for office and program related supplies; Carry out assigned procurement jobs and maintain required documents; Send out quotation requests and tender documents, prepare bid-analysis and purchase orders; Assist in Performance of regular market pricing survey for routine supplies; Inspected of the goods for quality and quantity before delivery, received and checked invoices form the suppliers, and submission to finance; Clear the advance granted for purchasing on weekly basis with the accountant/cashier; Gather with Storekeeper prepare request for quotations, Purchase Order, and work order; Arrange procurement committee meetings for review and approval/selection of suppliers/service providers; Prepare official contracts and correspondence with suppliers/contractors; Willingness to work in emergency contexts and deployment on emergency programs as part of our commitment to dual mandate; Prepare daily, monthly, quarterly and annual procurement reports and submit on time; Preparing and updating procurement tracker on weekly and monthly basis; Preparing and updating procurement plan on weekly basis.

Ensure compliance of SCI P&P at field office level; Ensure efficient administrative support in respective base programs; Maintain liaison with government line departments and other implementing partners on administrative related issues; Arrange negotiation for lease of property, ensure timely completion of contractual obligations and manage timely renewal of contracts where required; Ensure proper maintenance of office/ residential areas along with uplift / cleanliness of the premises and fire fighting facilities; Ensure security of all the SCI personnel and material through adoption of suitable measures in the camp and in coordination with Govt / Civil agencies/ individuals by keeping updated about the security situation; Ensure proper maintenance and efficient/ timely / safe movement of the transport; Allocate physical resources among field and admin staff; Ensure efficient functioning of the mess with emphases on quality of food and cleanliness; Arrange management of all commodity movements, secure warehousing, inventories, delivery, distribution and end use supported with appropriate evidences and reports; Manage the supply chain on medical, non-food and food items by ensuring that the program staff is well informed and well prepared for incoming pipeline and related schedule; Arrange timely reporting to the management on stock status and help program staff with planning of stock replenishments; Ensure that warehouses & stores are adequate, well-maintained, and meet basic safety and health requirements; Ensure proper tracking and control of inventory system; Maintain familiarity with logistics related donor/ SC compliance issues to ensure compliance; Ensuring submission of monthly, quarterly and annual reports of all warehouses and stores; Ensure efficient/ timely support by IT department related to IT network, internet connectivity, troubleshooting of PCs, basic training for use of computer/Laptop to new users,

Provide assistance to Admin Officer in training and technical support operations; Assisting in preparing reports, documents, and spreadsheets; Coordination for office communications donor and govt. agencies and offices; Assists in movement and other operational logistics issues; Boarding lodging arrangements of official guests arrangements; Organizing travel, physical space planning, maintenance of equipment, organizing and coordinating meetings); Collection of quotations from the suppliers, evaluation of quotations, recommendation and preparation of purchase order; Establishment of systems and/or enhancing the current systems of inventory controls, stock records and preparation of written notes on inventory, writing off, repairs and dispatch of inventory equipments to field offices; Establishment and and/or enhancing systems for proper record of consumable stored materials and fuels; Establishing proper recording and monthly reporting systems of all procurement activities inclusive of updated inventory;

Design, implement and oversee the maintenance of the offices and team houses, administrative / filing systems for the efficient functioning of the field offices and Team Houses; Organize, oversee the maintenance work of offices and team houses, and manage office support services, including secretarial, data processing, housing, and equipment purchases for Offices and houses, building services and hospitality to visitors; Facilitate program staff during training activities and perform administrative function and provide logistics support; Updates and assigns codes to all assets both procured locally and imported from abroad; Responsible for regular physical verification of assets; Preparation of Monthly Admin Expenses Analysis Report; Keeping record of contract payments; Liaise with Mansehra Office regarding national and international visitors and staff and arrange their food and accommodation; Ensure safety and security of WV property and staff by taking certain measures in consultation with security department Mansehra; Assist ADM in preparation of the annual Administration Department budget for Siren; Preparation and submission of monthly cash projection to finance; Co-ordination of all program logistics in all areas of operation; ensure compliance with the procedures and policies for the management of the supply chain and vehicle fleets; Analysis and make sure the procurement process and documentation in line with procurement policy and donor compliance before submission to finance; Guide transport supervisor to efficiently manage the fleet services ensuring proper systems are in place and followed according to organization SOPs fuel consumption, vehicle repair and maintenance; Guide and supervise the administration function to efficiently maintain office environment and organizational service contracts;